Why written policies and good forms matter
Clear written policies tell caregivers what to do and why. Well-designed forms make it easy to record what happened, when and by whom. Together they help a residential care home deliver consistent care, train new staff faster, communicate with families and physicians, and keep organized records.
Care Home Association offers policies, forms and manuals for residential care homes and small assisted living facilities in Texas. They are available for purchase, with reduced pricing for association members.
Policies and procedures
Resident care policies
How personal care, daily routines and changes in a resident’s condition are handled.
Employee policies
Expectations for caregivers and staff, from conduct and attendance to confidentiality.
Infection prevention
Everyday procedures such as hand hygiene, cleaning and responding to illness in the home.
Emergency planning
What staff do in a fire, severe weather, power outage or medical emergency.
Confidentiality
Protecting residents’ personal and health information.
Resident rights
Respecting dignity, privacy, choice and the rights of every resident.
Admission and discharge
Who the home can serve, how admissions work and how moves out are handled.
Forms and documents
Resources discussed with care home owners include:
Admissions
- Admission packets
- Consent forms
Resident care
- Medication records
- Daily documentation forms
- Incident reports
Staff and hiring
- Hiring packets
- Caregiver checklists
Safety
- Emergency planning tools
- Operational checklists
Signs your policies and forms need attention
- Your policy manual was copied from another home and doesn’t match your services
- Caregivers document the same task in different ways, or not at all
- Admission paperwork is collected differently for each new resident
- There is no written plan for emergencies, or staff haven’t seen it
- Policies haven’t been reviewed since the home opened
How materials are provided
Tell us about your home
Share your license type, the residents you serve and which documents you need.
Choose what fits
We recommend individual documents, packets or a full manual and provide a quote.
Put them to work
Review the materials for your home, train your team on them and keep them current.
Getting the most from your policies
- Review them for your home. Adapt materials to your services, residents and license type.
- Train your team on them. A policy only works if caregivers know it and follow it.
- Keep them current. Review policies regularly and when your services or rules change.
- Keep forms where they’re used. Make it easy for caregivers to document at the point of care.
Availability and pricing
Contact Care Home Association for current availability, pricing and a quote tailored to your care home. Paid resources are separate from membership, and members receive reduced rates. Need help putting materials into practice? Pair them with operations guidance.
Materials support consistent operations and documentation. They should be reviewed for your home and are not a guarantee of licensing approval or compliance.
Policies and forms questions
Are your policies and forms specific to Texas?
Our materials are prepared for residential care homes and small assisted living facilities in Texas. Every home is different, so materials should be reviewed and adapted to your own services, residents and license type.
Can I buy a single form instead of a full manual?
Ask us. Availability of individual documents, packets and full manuals varies, and we’ll let you know what fits your needs and budget.
Will using your policies guarantee compliance?
No. Policies, forms and manuals support consistent operations and documentation, but they are not a guarantee of licensing approval or compliance. Requirements can change, so confirm current rules with Texas HHSC.
Do members get a discount?
Yes. Policies, forms and manuals are sold separately from membership, and Care Home Association members receive reduced pricing.